L5: Leadership Presentation

PLANNING YOUR PRESENTATION
In the planning phase of developing your presentation, you need to:
(1) determine your strategy;
(2) analyze your audience;
(3) select the medium and delivery method;
(4) organize and establish your logical structure and;
(5) Round-Table Presentations. You should select the round-table approach any time you want to achieve one of the following: -Encourage an informal, interactive discussion.
-Receive input from audience members.

Stand-Up Extemporaneous Presentations
One of the most popular deliver methods for business presentations is still the stand-up extemporaneous presentation. It is the most difficult but also the most effective form of presentation if structured and delivered correctly. Extemporaneous presentations offer three major advantages over any other method. They allow you to:
1. Maintain eye contact and rapport with your audience.
2. Make adjustments based on the audience's response.
3. Appear confident and knowledgeable.

Impromptu Presentations
Many of the presentations you will deliver will be impromptu, which means you are called on to deliver them without much, if any, warning. This is the classic "elevator speech," in which you only have the time the elevator takes to go between floors to answer the questions.

Establishing a Logical and Effective Presentation Structure
The organization or structure of a presentation proceeds from the needs and interests of the audience, your purpose, and the demands of the subject matter. When you start to outline or map out your presentation, you will refer first to the analysis of your audience to determine the most effective structure. In most cases, it works best to stated the conclusions or recommendations and then provide the supporting data; however, if your audience will be resistant to your conclusions or recommendations, then you may want to build our argument and present the evidence first.
As you amp out your preliminary plans for the organization of the presentation, remember that in a speech the audience cannot go back and look at the preceding message as they might in a document. You thus need to make sure that each point is logically related to the ideas that precede it and the information that follows, and that you use adequate, even obvious, transitions from point to point.
When creating and organizing a presentation as a team, you should establish the format first, and since most presentations routinely use PowerPoint templates, you should select one that meets your needs.

PREPARING A PRESENTATION TO ACHIEVE THE GREATEST IMPACT
After you have analyzed your audience, developed your communication strategy, and determined the overall structure, you are ready to start preparing the actual presentation. The preparation consists of developing the introduction, body, and conclusion; creating the graphics; testing the flow and login ; editing and proofreading; and practicing.

Presenting Effectively and with Greater Confidence
When it comes time to present, you should concentrates on your delivery style, focusing particularly on eye contact, stance, speech, and overall effect. You want to appear comfortable, confident, enthusiastic, and professional. Since much of the success of your presentation will be determined by how your audience perceives you right at the beginning, you should be prepared to establish your expertise and your value to the audience immediately and maintain that posistive ethos throughout.
The best way to project a positive ethos is to believe in what you are saying and to be fully prepared. As obvious as it may sound, nothing will take the place of preparation. To deliver presentation, you must be prepared.
To appear confident and project a positive ethos when presenting, you need to do the following:
1. Focus your energy on your audience.
2. Create and maintain rapport.
3. Adopt a secure stance.
4. Establish and maintain eye contact.
5. Project and vary your oice.
6. Demonstrate your message with gestures.
7. Adjust pace of delivery based on the audience response.

L04: Creating Written Leadership Communication

According to this chapter, leadership documents helps us to achieve our communication goal. To create the leadership document we should at first select the most efficient communication medium. After that we should create individual document that includes three steps. They are: Analyzing and planning, creating and developing, Refining and proofing. After creating individual document, we should create group document that includes two approaches. They are: The single-scribe approach and multiple writer approach. Next step is to organize the content coherently. It purposely focuses on creating coherence when writing typical business document by organizing the content and including the contents expected by our audience. Along with it the chapter provides the information to content and formatting expectations in correspondence in the form of letters, e-mails and memos. It further says that the report should include the expected content. Reports should be a full length and formal, Exhibits should be included in the report and it should include all the information. The business documents should be effectively formatted with correct layouts, spacing and alignment, using proper font type and size and headings.

L3: The Language of Leaders

  The goal of this chapter is to help you create a positive ethos through the effective use of language--the use of the right words in the right way to achieve the outcome you intend. You reveal your ethos through the language you use. If you are unsure and lack confidence in your writing or speaking abilities, your choice of words, your style, and your tone will reveal it. If on the other hand, you are confident in your ability to use the language of leaders, that confidence will resonate in your words and enhance your influence with all your targeted audiences.

As a leader, you want your audience to perceive positive eths in your tone, to see you as confident, and to trust and believe you. This chapter begins by discussing how you can achieve a positive ethos through your writing and speaking style, which your audience perceives as your tone. It provides ways to make your style more concise and , by doing so , ensure that you sound more forceful and confident. It then reviews briefly the correct use of language expected in leadership communication and concludes by showing you techniques the help you edit your own work.
In this chapter you will learn to do the following:
· Achieve a positive ethos through tone and style.
· Communicate in a style that is clear and concise.
· Use business language correctly.
· Employ efficient editing techniques.

L02: Leadership Communication Purpose, Strategy, and Structure

According to this chapter Leadership Communication Purpose, Strategy, and Structure helps us to achieve our communication goal. To create the leadership document we should at first select the most efficient communication medium. After that we should create individual document that includes three steps. They are: Analyzing and planning, creating and developing, Refining and proofing. After creating individual document, we should create group document that includes two approaches. They are: The single-scribe approach and multiple writer approach. Next step is to organize the content coherently. It purposely focuses on creating coherence when writing typical business document by organizing the content and including the contents expected by our audience. Along with it the chapter provides the information to content and formatting expectations in correspondence in the form of letters, e-mails and memos. It further says that the report should include the expected content. Reports should be a full length and formal, Exhibits should be included in the report and it should include all the information. The business documents should be effectively formatted with correct layouts, spacing and alignment, using proper font type and size and headings.

L1 What is Leadership Communication?

In this chapter, we will get to know the leadership communication framework which will improve leader’s skill to become more effective from leader’s core skills. In the framework, the leader will learn to analyze the audiences and develop the communication strategy combined with good writing and speaking skill. This framework will also help the leader to master the skills at the core as well as expand those skills in order to lead and manage the groups. Eventually, the skills will enhance the successful delivery the messages.

There should be a clear purpose in leadership communication. It helps to clarify our purpose to inform, to persuade and to instruct the audience and a clear purpose helps to generate the ideas. We can generate the ideas by brainstorming, idea mapping, journalist’s question and decision tree. There are various types of audiences such as layperson, executives, expert, technical and combined. It is important to determine the communication strategy. There are various components in determining the strategy. Some of them are context, purpose, message, medium, spoke person, timing, audiences and feedback. Now the next step is to choose the best way containing good organization to present our ideas to audiences in the written and oral form. For the effective communication it is best to choose organizational devices, using the pyramid principle and creating a storyboard.