PLANNING YOUR PRESENTATION
In the planning phase of developing your presentation, you need to:
(1) determine your strategy;
(2) analyze your audience;
(3) select the medium and delivery method;
(4) organize and establish your logical structure and;
(5) Round-Table Presentations. You should select the round-table approach any time you want to achieve one of the following: -Encourage an informal, interactive discussion.
-Receive input from audience members.
Stand-Up Extemporaneous Presentations
One of the most popular deliver methods for business presentations is still the stand-up extemporaneous presentation. It is the most difficult but also the most effective form of presentation if structured and delivered correctly. Extemporaneous presentations offer three major advantages over any other method. They allow you to:
1. Maintain eye contact and rapport with your audience.
2. Make adjustments based on the audience's response.
3. Appear confident and knowledgeable.
Impromptu Presentations
Many of the presentations you will deliver will be impromptu, which means you are called on to deliver them without much, if any, warning. This is the classic "elevator speech," in which you only have the time the elevator takes to go between floors to answer the questions.
Establishing a Logical and Effective Presentation Structure
The organization or structure of a presentation proceeds from the needs and interests of the audience, your purpose, and the demands of the subject matter. When you start to outline or map out your presentation, you will refer first to the analysis of your audience to determine the most effective structure. In most cases, it works best to stated the conclusions or recommendations and then provide the supporting data; however, if your audience will be resistant to your conclusions or recommendations, then you may want to build our argument and present the evidence first.
As you amp out your preliminary plans for the organization of the presentation, remember that in a speech the audience cannot go back and look at the preceding message as they might in a document. You thus need to make sure that each point is logically related to the ideas that precede it and the information that follows, and that you use adequate, even obvious, transitions from point to point.
When creating and organizing a presentation as a team, you should establish the format first, and since most presentations routinely use PowerPoint templates, you should select one that meets your needs.
In the planning phase of developing your presentation, you need to:
(1) determine your strategy;
(2) analyze your audience;
(3) select the medium and delivery method;
(4) organize and establish your logical structure and;
(5) Round-Table Presentations. You should select the round-table approach any time you want to achieve one of the following: -Encourage an informal, interactive discussion.
-Receive input from audience members.
Stand-Up Extemporaneous Presentations
One of the most popular deliver methods for business presentations is still the stand-up extemporaneous presentation. It is the most difficult but also the most effective form of presentation if structured and delivered correctly. Extemporaneous presentations offer three major advantages over any other method. They allow you to:
1. Maintain eye contact and rapport with your audience.
2. Make adjustments based on the audience's response.
3. Appear confident and knowledgeable.
Impromptu Presentations
Many of the presentations you will deliver will be impromptu, which means you are called on to deliver them without much, if any, warning. This is the classic "elevator speech," in which you only have the time the elevator takes to go between floors to answer the questions.
Establishing a Logical and Effective Presentation Structure
The organization or structure of a presentation proceeds from the needs and interests of the audience, your purpose, and the demands of the subject matter. When you start to outline or map out your presentation, you will refer first to the analysis of your audience to determine the most effective structure. In most cases, it works best to stated the conclusions or recommendations and then provide the supporting data; however, if your audience will be resistant to your conclusions or recommendations, then you may want to build our argument and present the evidence first.
As you amp out your preliminary plans for the organization of the presentation, remember that in a speech the audience cannot go back and look at the preceding message as they might in a document. You thus need to make sure that each point is logically related to the ideas that precede it and the information that follows, and that you use adequate, even obvious, transitions from point to point.
When creating and organizing a presentation as a team, you should establish the format first, and since most presentations routinely use PowerPoint templates, you should select one that meets your needs.
PREPARING A PRESENTATION TO ACHIEVE THE GREATEST IMPACT
After you have analyzed your audience, developed your communication strategy, and determined the overall structure, you are ready to start preparing the actual presentation. The preparation consists of developing the introduction, body, and conclusion; creating the graphics; testing the flow and login ; editing and proofreading; and practicing.
Presenting Effectively and with Greater Confidence
When it comes time to present, you should concentrates on your delivery style, focusing particularly on eye contact, stance, speech, and overall effect. You want to appear comfortable, confident, enthusiastic, and professional. Since much of the success of your presentation will be determined by how your audience perceives you right at the beginning, you should be prepared to establish your expertise and your value to the audience immediately and maintain that posistive ethos throughout.
The best way to project a positive ethos is to believe in what you are saying and to be fully prepared. As obvious as it may sound, nothing will take the place of preparation. To deliver presentation, you must be prepared.
To appear confident and project a positive ethos when presenting, you need to do the following:
1. Focus your energy on your audience.
2. Create and maintain rapport.
3. Adopt a secure stance.
4. Establish and maintain eye contact.
5. Project and vary your oice.
6. Demonstrate your message with gestures.
7. Adjust pace of delivery based on the audience response.
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